Accounting
The books, native — not a bolt-on.
General ledger, payables and receivables live in the same system as job cost. Nothing exports to a second package and comes back to be reconciled — the entry a foreman makes and the entry that hits the GL are the same entry.
One ledger, not two systems bolted together.
In most shops the field system and the accounting system are different products, and someone spends the last week of every month exporting, importing and reconciling the two. Here the GL, AP, AR and job cost sit on the same data. A cost posts once and is visible to the project manager and to the controller at the same moment.
- One general ledger behind every company
- AP, AR and payroll post straight to it
- No nightly export to a separate bookkeeping package
- The number the PM sees is the number in the ledger
Pay a stack of invoices in one run.
Select the approved invoices, group them by vendor, and cut one check per vendor in a single run — the batch here settles 16 invoices across 5 vendors for $164,146.50 in one pass. Every check number is written to the ledger as it prints.
The run also produces a positive pay file for the bank in the format it expects, so the list of checks you issued reaches the bank before anyone can cash one you didn't.
| Check | Vendor | Inv | Amount |
|---|---|---|---|
| 10428 | Pacific Gypsum Supply | 6 | $84,210.55 |
| 10429 | Sierra Steel Studs Inc | 3 | $22,640.00 |
| 10430 | Coastline Insulation Co | 2 | $9,875.20 |
| 10431 | Delta Acoustical Products | 4 | $41,300.75 |
| 10432 | Ironbound Scaffold Rental | 1 | $6,120.00 |
| 5 checks · 16 invoices | $164,146.50 | ||
Post cash in bulk. File 1099s without a scramble.
A deposit of thirty checks is one entry session, applied against the right open invoices — not thirty separate errands. And because every vendor payment carries its 1099 status all year, the year-end 1099 run reads the ledger instead of asking you to rebuild it from bank statements in January.
- Bulk cash receipts applied to open invoices
- 1099 status tracked on the vendor, all year
- Year-end run from posted data, not a spreadsheet
More than one company — and the joint ventures too.
A specialty sub is rarely a single legal entity. The ledger is multi-company: separate books per entity, shared vendors and employees across them, and journal entries that keep intercompany and joint-venture splits straight as they post — instead of leaving them for a painful year-end adjustment.
Close a month and have it stay closed.
Month-end runs on the same cost-lock discipline as job cost: once a period is reconciled and locked, a late cost lands in the open period, not silently back into a closed month. A number you reported to the bank or the bonding company does not move after you report it — and the receivables behind it, including progress billing and retention, close on the same books.
What the controller asks about the books.
How do you migrate our open AP and AR?
Which positive pay formats do you support?
Can it run more than one company?
If job cost and the GL are the same system, who reconciles them?
Is there an audit trail?
Where do change orders and progress billing sit?
Close the month on one system.
One flat platform fee covers the GL, AP, AR and job cost — no module to unlock, no per-seat meter. See the shape on the pricing page.