Billing
Progress billing your GC signs without a phone call.
The contract is a schedule of values. Each application bills the percent complete on every line, holds retention to the penny, and prints a worksheet a general contractor can check line by line — so the conversation is about the work, not the math.
The contract is a schedule of values, line by line.
A job's contract is broken into scheduled-value lines — framing, drywall, tape, ceilings — that sum to the contract amount. Every application bills against those lines, so the general contractor sees the same breakdown each month and there is one agreed structure, settled once.
- Contract split into scheduled-value lines
- Each line: scheduled value, completed, balance
- The lines sum to the contract amount
- Change orders extend the same schedule
Bill the percent complete — and show your work.
Each application records the percent complete on every line, and the worksheet does the arithmetic: completed to date, retention withheld, balance to finish. Here application 07 bills a $1,125,000 contract — $791,300 complete, $79,130 held at ten percent, $712,170 net due.
Every column foots to the total a GC will check, so the worksheet answers the question before it is asked.
| Item | Scheduled | % | Completed | Retention 10% | Balance |
|---|---|---|---|---|---|
| Metal framing | $420,000 | 90% | $378,000 | $37,800 | $42,000 |
| Drywall hang | $310,000 | 70% | $217,000 | $21,700 | $93,000 |
| Tape & finish | $185,000 | 50% | $92,500 | $9,250 | $92,500 |
| Acoustical ceilings | $142,000 | 30% | $42,600 | $4,260 | $99,400 |
| Insulation | $68,000 | 90% | $61,200 | $6,120 | $6,800 |
| Total | $1,125,000 | $791,300 | $79,130 | $333,700 |
Net due this application: $712,170 (completed less 10% retention)
Retention held to the penny, released at closeout.
Retention accrues on every application at the contract rate — ten percent on the worksheet above — and sits as a tracked receivable, not a number in someone's head. At closeout the held retention becomes a Retention Invoice, so the last money on the job is billed on purpose instead of quietly left on the table.
Change orders that land in the contract, not a side list.
An approved change order extends the schedule of values and the contract amount it bills against — it does not live on a separate spreadsheet that reconciles at closeout. A change order can be split across projects, and each project's share flows into that project's contract value and its job cost — so the same change order that raises what you can bill also raises what you are costing against.
Billing register and aging, from posted applications.
Every application posts to receivables, so the billing register and the AR aging read from the same data the GC signed — not a re-keyed copy. Billed, retained and paid are separate columns, so what is out, what is held and what has been collected are each visible at a glance.
- Billing register by job and period
- AR aging by general contractor and job
- Billed, retained and paid tracked separately
What AR and the GC ask about billing.
Does the worksheet follow the AIA G702/G703 model?
Can a change order be a credit?
How is retention tracked — a separate account?
Different retention rates per contract?
Can I see billed versus paid, not just billed?
Do these numbers get re-entered for accounting?
Bill the way your GC reads it.
Bring a live contract's schedule of values; we'll build an application on your lines and your retention rate. Flat pricing, no per-seat meter — see pricing.