Field operations

Field data that shows up costed — not re-keyed on Friday.

Foremen enter time and requests from a phone, against the job, phase and workcode they are standing in. It is captured once, checked against the budget at entry, and posts to payroll and job cost the same week — not typed off paper on Friday.

Book a walkthroughSee a timecard
01Timecards

Timecards from the field, by job, phase and workcode.

A foreman enters the crew's hours from a phone, on the job. Each row carries the job, the phase and the workcode, split into RT, OT and DT. The card here is one crew for one week — 192 regular, 12 overtime and 4 double-time hours, each coded to the phase it was worked on.

No paper timesheet, no Friday session re-keying a week of hours from a clipboard.

FORM TC-26Timecard entry — week ending 07/10budget checked
EmployeeJobPhaseWorkcodeRTOTDT
L. Marquez26-107703-200 FramingFR-METAL4060
T. Nguyen26-107709-250 DrywallDW-HANG4020
C. Boyd26-107709-260 FinishDW-TAPE3200
A. Silva26-104209-510 CeilingsAC-GRID4044
R. Kaur26-104207-210 InsulationIN-BATT4000
Crew total — 5192124
02Daily reports

The daily report, where the work happened.

Crews, hours, weather, deliveries and notes go into a daily report tied to the job, filed from the field the day it happened. It is a record for the job file and a first read on production — not a form somebody reconstructs from memory a week later.

03Material

Material requests that become a purchase-order trail.

A field material request starts a document trail, not a text message. The request becomes a purchase order, the PO becomes a receipt, and the receipt becomes a cost on the job — each step traceable back to the person on site who asked for the material.

  • Request raised against the job and phase
  • Turns into a purchase order to the vendor
  • Receipt closes the PO and posts the cost
04Yard & trucks

Truck and equipment requests the yard can schedule.

The field asks for a truck, a lift or a delivery; the yard sees the request against the calendar and schedules it. What went where is recorded, so equipment time lands on the job that used it instead of disappearing into overhead.

05Field work orders

Field work orders with rates, priced on the spot.

Extra work gets a field work order — the scope, the crew, the hours and the rates that apply — so a T&M ticket or a small estimate is written where the work is, on a ratecard, not guessed at from memory back in the office. The same FWO becomes the basis for billing the extra and for costing it.

06Budget gate

Checked against the budget before it posts.

Entry is not blind. As hours and requests go in they are checked against the job's remaining budget by phase, so an overrun is flagged at the source — while a foreman or PM can still ask why — not discovered at closeout. Because the same entry feeds payroll and job cost, “what did this week cost, and where” is answerable the same week — see job costing and union payroll.

07FAQ

What the PM and payroll ask about the field.

What does a foreman see — the whole company’s jobs?
Only the jobs they are assigned to. The view is role- and project-scoped, so a foreman sees their crews, their jobs and the phases valid on those jobs — not the whole book and not other supers’ work.
Does a foreman need to know cost codes, or just the work?
Just the work. The phase and workcode list is scoped to the job, so a foreman picks from what is valid on that job rather than a company-wide chart of codes. The right cost coding falls out of the pick.
Does it run on a phone, and off signal?
Entry is built for a phone in the field, not a desktop back at the office. A jobsite with no signal is a real condition, and how entries are held and submitted when signal returns is something to walk through against your actual sites rather than overclaim here.
How is non-contract work (NCW) captured?
As a field work order with its own scope, crew, hours and rates. Because it is written against a ratecard where the work happens, NCW is costed and billable on its own — separate from the base contract instead of buried in it.
When does field data actually hit payroll and job cost?
The same week. A timecard entered in the field is available to the payroll preflight and posts to job cost on the nightly snapshot — there is no Friday paper batch between the crew and the numbers. See union payroll for the pay-run side.
Can the office correct a field entry?
Yes, with an audit trail. Corrections are tracked rather than silently overwriting what the field entered, so the original entry and the fix both stay on the record.

Get Friday's data on Tuesday.

We'll put a real crew's week through timecards, daily reports and the budget gate on your jobs. No per-seat charge for the field — see pricing.

Book a walkthrough